AI Literacy Staff Training Pack (free web edition): how to open and use your files

Download and open

Download all four ZIP files from aiprioritymap.com, then extract each before opening its documents. On Windows, right-click a ZIP and choose Extract All. On a Mac, double-click the ZIP. Keep an untouched copy and personalise a separate working copy.

This is the free web edition: the files are free for your organisation’s internal use. Download them in a computer or mobile browser. See LICENCE for the terms.

Start with 00_Start-Here and section 2 of 02_Trainer-Guide. First delivery needs 105 minutes before the session (60 preparation + 45 rehearsal), or 135 minutes without agreed rules. The session takes 45 minutes, followed by a separate 10-minute check. Allow additional marking, feedback and records time; the guide includes a checklist for up to 40 people.

Which ZIP contains what

ZIP filename                                                            Contents
AI-Literacy-Training-Pack_EN_v1-0-r3_WEB_1-Start-Here.zip               00_Start-Here and 12_Sources-and-Currency-Sheet, each in four Word editions and as A4 and US Letter PDFs; README_How-to-open.txt and LICENCE.txt. 14 files.
AI-Literacy-Training-Pack_EN_v1-0-r3_WEB_2-Training-Deck.zip            Both PowerPoint versions and both deck reading-copy PDFs. 4 files.
AI-Literacy-Training-Pack_EN_v1-0-r3_WEB_3-Guide-Exercises-Checks.zip   02_Trainer-Guide, 03_Team-Exercise-Pack, 04_Knowledge-Checks_Learner, 05_Trainer-Answer-Key and 11_Refresher-Check_Learner, each in four Word editions. 20 files.
AI-Literacy-Training-Pack_EN_v1-0-r3_WEB_4-Handout-and-Records.zip      06_Participant-Handout, 08_Attendance-Sign-Off-Sheet, 09_Certificate-of-Completion and 10_AI-Literacy-Plan_Role-Matrix, each in four Word editions; both handout reading-copy PDFs; 07_Training-Record_Tracker.xlsx. 19 files.

There are 57 files in total: 44 Word documents, 2 PowerPoint presentations, 1 Excel workbook, 8 PDF files (4 reading copies and 4 guides) and 2 text files. Editions contain the same teaching material; you only need the paper size and colour option that suit you.

Folders and filenames

The deck/ folder contains:

- 01_AI-Literacy-Staff-Training.pptx: presentation with speaker notes, 29 core slides and 8 hidden scenarios.
- 01_AI-Literacy-Staff-Training_Print-friendly.pptx: presentation version using less ink.
- 01_AI-Literacy-Staff-Training_Reading-copy_A4.pdf and 01_AI-Literacy-Staff-Training_Reading-copy_US-Letter.pdf: learner reading copies for review or catch-up, with each slide shown above its learner notes.

The docx/ folder contains the documents below. Each filename has one of four endings: _A4.docx, _US-Letter.docx, _A4_Print-friendly.docx or _US-Letter_Print-friendly.docx. For example, open 02_Trainer-Guide_A4.docx for the A4 trainer guide. Choose the matching size of paper when printing.

Filename before the edition ending   Use
00_Start-Here                        Quick start, inventory and time plan
02_Trainer-Guide                     Preparation, delivery, follow-up and certificate instructions
03_Team-Exercise-Pack                Preparation poll, group exercise sheets and fictional example
04_Knowledge-Checks_Learner          Baseline, Quiz A and later Quiz B; use its print ranges
05_Trainer-Answer-Key                Trainer-only answers and feedback guidance
06_Participant-Handout               Learner rules, local tool permissions and action card
08_Attendance-Sign-Off-Sheet         Session details and 40 participant confirmation spaces
09_Certificate-of-Completion         Personalised completion record
10_AI-Literacy-Plan_Role-Matrix      Learning plan and role needs
11_Refresher-Check_Learner           Eight-question follow-up check
12_Sources-and-Currency-Sheet        Dated source references and currency information

Also in docx/: 06_Participant-Handout_Reading-copy_A4.pdf and 06_Participant-Handout_Reading-copy_US-Letter.pdf; and the two guides as PDFs, 00_Start-Here_A4.pdf, 00_Start-Here_US-Letter.pdf, 12_Sources-and-Currency-Sheet_A4.pdf and 12_Sources-and-Currency-Sheet_US-Letter.pdf.

The tracker/ folder contains 07_Training-Record_Tracker.xlsx. Its seven sheets are How to use, People, Sessions, Attendance, Checks, Summary and Lists. Begin with How to use.

README_How-to-open.txt is this opening guide. LICENCE.txt contains the licence terms. Both open in any plain-text editor.

Open and edit

Microsoft Word, PowerPoint and Excel: open the relevant app, choose File → Open and select the extracted .docx, .pptx or .xlsx file. Save a working copy before editing. Word edits the documents; PowerPoint edits slides and speaker notes; Excel holds the linked records and calculations. Open PDFs in a PDF reader or browser.

Google Docs, Slides and Sheets: upload a working copy of the Office file to Google Drive. Open it with Docs for .docx, Slides for .pptx or Sheets for .xlsx. You can edit Office files directly or save a Google-format copy from the File menu. Add-ons need the Google-format copy. Use File → Download for an Office copy or PDF. See Google’s Office-file instructions: https://support.google.com/drive/answer/9406611?hl=en-GB.

LibreOffice: choose File → Open. Writer opens .docx, Impress opens .pptx and Calc opens .xlsx. Use Save As to choose the Office format when sharing editable copies, or Export as PDF for a reading copy. See LibreOffice’s Office-format guide: https://help.libreoffice.org/latest/en-GB/text/shared/guide/ms_user.html.

After opening in another app, check fonts, page ranges, slide notes and hidden scenarios. In the tracker, check dates, dropdowns and calculated results before entering real records. Keep the original workbook available for comparison.

Personalise and share

Use Find and Replace in Word, PowerPoint or their alternatives to replace exact bracketed tokens. Start with company, trainer, contact, date, tool and policy fields. Start Here and Trainer Guide section 2 distinguish trainer replacements from learner response fields. Do not fill learners’ answers. In the tracker, edit inputs only and leave formulas intact.

[Pass mark] defaults to 10 of 12 as a product suggestion. [Repeat interval months] defaults to 12 as a product suggestion. Choose them explicitly in the tracker. They are not statutory thresholds. 

In PowerPoint, open the Notes pane to read the trainer guidance. Select exactly two hidden scenarios, move them into slots 19 and 20, unhide them and hide the replaced slides. Keep the remaining bank slides hidden. The resulting presentation has 29 shown slides.

Keep the trainer key separate from learner materials. Give learners the exercise sheet, baseline, Quiz A and handout; keep Quiz B for the later attempt. Use Trainer Guide section 8 for catch-up and certificates.

To create a personalised handout PDF, fill its Word copy, then use Save As or Export → PDF. For a deck reading copy, work on a separate copy of your filled presentation. Remove trainer-only answers, diagnoses and proposed rules from its notes, using the supplied reading PDF as the learner-content reference. Export or print Notes Pages to PDF; check that the selected cases and explanations remain and private answers are absent. Check the finished PDF before sharing it.

Article 4 is quoted in full in the sources sheet. The plan and the slide-24 notes quote paragraph 1.

Licence and help

This free edition covers one organisation’s internal training, including staff and people working on its behalf. A trainer serving clients asks each client organisation to download its own free copy. See LICENCE for all terms. 

For download or file questions, use the contact details on aiprioritymap.com. Give the filename, application and what happened. Do not send personal staff records or customer data with a support request.

This pack is not legal advice. See LICENCE and the dated sources sheet before relying on its legal orientation. 

About this pack

Prepared by AI Priority Map · aiprioritymap.com/kit

This document is informational and preparatory in character; before relying on it, seek professional review. Current as of 27 September 2026 (content version LIT-EN v1.0). 

AI disclosure: this template was prepared with the assistance of AI tools and was checked against the Official Journal text before release; it was not generated for your organisation.

AI Literacy Staff Training Pack · EN · v1.0 · Regulation (EU) 2024/1689 as amended by Regulation (EU) 2026/1744 · © European Union (EUR-Lex).
